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 The contents of this website do not constitute a professional service.  Always consult with a competent professional for advice on tax, accounting and other financial matters specific to your situation.  If you wish to engage our firm for this purpose, please contact our office.

 

Date last modified: 10/29/07

Important Documents to Keep

The following are guidelines for keeping important tax, financial and legal documents.  When you are ready to discard sensitive papers, do so appropriately to protect your identity and security.

  • Tax Returns
    Keep indefinitely!  They can be scanned and kept as electronic files on a CD.  As long as the tax return does not involve fraud, tax evasion or substantial understatement of income, the IRS only has a three-year timeframe (from the filing date) in which to request proof of the numbers on the return.

  • Cancelled checks, Invoices, Statements and Receipts
    Keep them for four years if they document deductions on a tax return.  If they do not substantiate a tax return (personal, non-deductible expenses) discard after a year or two.

  • Receipts for Property Improvements
    Keep as long as you own the property and for five to seven years after the property is sold, whether it is your primary residence, a rental or an investment.  Improvements affect the basis (cost) and may be critical in calculating gain on the sale.  Laws regarding  taxable gain could change in the future.

  • Escrow Statements
    Keep for four years after you sell the property, whether it is your primary residence or investment property.  This includes all escrow statements from refinancing.

  • Brokerage Statements and Buy/Sell Confirmations
    Keep documents reporting purchases of stocks and mutual funds in order to document basis and calculate gain or loss when the issue is sold.  Keep documents reporting and relating to sales for four years.  Brokerage statements should be kept if dividend reinvestments are reported on them, as they can be used to calculate basis.